WhatDoTheyKnow Policy:Naming public authorities
- 1 Naming public authorities
- 2 Common words
- 3 Punctuation and special characters
- 4 Special cases
- 5 Other names
- 6 Welsh translations
- 7 Previous names
- 8 Maintenance searches
WhatDoTheyKnow has two names for each authority, a Name, used in most places on the site and a Short name displayed as "also called" and used to construct URLs.
Our usual approach is to use the full legal name of the authority as its Name. If it is generally known by some shorter name then we put that in Short name. There are exceptions and special cases, though, and some of these are listed below.
"Saint" is generally abbreviated to "St" without a full stop. British usage does not favour including a full stop in abbreviations which contain both the first and last letter of a single word. http://www.informatics.sussex.ac.uk/department/docs/punctuation/node28.html The approach we take is consistent with that taken in certain the Whole of Government Accounts (Designation of Bodies) Order 2011 http://www.legislation.gov.uk/uksi/2011/1268/schedule/made.
Often, the legislation establishing an authority will say something like "a body corporate which shall be known as the Spoo Council". In such cases we generally don't include "the" in the Name. If "The" has a capital "T", on the other hand, we generally will include it.
Punctuation and special characters
If a body has accented characters in its Name, and doesn't otherwise have a Short name, the name with the accents removed should appear in Short name. This helps with searching and ensures a reasonable URL.
The full legal names of public authorities tend to be written without ampersands ("&") in any case. As far as short names are concerned ampersands will not show in the URL whereas "and" will. For these reasons The use of ampersands is generally avoided as we try to use "and" instead. If a company's name per Companies House includes an ampersand we would include it e.g. http://www.whatdotheyknow.com/body/h_f_homes_limited
If a name includes an apostrophe, we try to use a proper curly apostrophe (U+2012 RIGHT SINGLE QUOTATION MARK). For example: Queen’s Printer for Scotland. (http://www.whatdotheyknow.com/body/queens_printer_for_scotland)
Technically, it's the governing body of a school, college, or university that's subject to FOIA, but we generally use the name of the institution instead, hence "Manor Community College", rather than "The governing body of Manor Community College".
School names are often rather generic and are repeated throughout the country. Unless the school name is clearly unique we include a place name in Name separated by a comma, so "All Saints RC School, York", rather than "All Saints RC School".
At least for the older universities and their colleges, we use the current popular name in place of their official one because the latter is usually hugely unwieldy, for instance, we list "University of Cambridge", not "Chancellor, Masters and Scholars of the University of Cambridge".
RC is used in place of "Roman Catholic in both name and short name.
Fire and Rescue Authorities
Fire and rescue authorities are usually listed under the names of their associated fire and rescue services, so "Cambridgeshire Fire and Rescue Service" rather than "Cambridgeshire and Peterborough Fire Authority".
The word "Metropolitan" and the name "London" are often omitted when naming local authorities but should appear in the long-name. The name "London" is also often omitted when naming local authorities (should these be added to long-names?). We don't tend to include "unitary authority" in the names of unitary authorities (should we?).
Any body with "National Health Service" in its name gets it replaced with "NHS".
A primary care trust whose name ends "Primary Care Trust" gets " (PCT)" appended, as in "Cambridgeshire Primary Care Trust (PCT)".
A community health council whose name ends "Community Health Council" gets " (CHC)" appended, as in "Brecknock and Radnor Community Health Council (CHC)".
Many PCTs and strategic health authorities are now rebranding themselved as "NHS _place_", and we put these names in as Short name.
While the FOIA lists the chief constable of each police force as being subject to the Act, we list the names of the police forces themselves, so "Cambridgeshire Constabulary" rather than "Chief Constable of Cambridgeshire". Similarly, for persons with the right to nominate special constables, we list the names of their bodies of constables, so "Liverpool Port Police", rather than "Mersey Docks and Harbour Company".
For companies registered under the Companies Act 2006, we use the registered name for Name. The registered name can be found from WebCHeck. Registered names are all upper-case and have no accents, so we convert to lower-case and add accents in accordance with the company's own practice. Where the name ends with "Ltd.", we drop the full stop.
If a body has several trading names or a commonly used acronym it can be a good idea to list them in the public notes so that they can be found by searching.
Bodies based in Wales tend to have both English and Welsh names in the full name e.g. "Welsh Assembly Government/Llywodraeth Cynulliad Cymru". As many Central Government bodies serve Wales as well it can be helpful to add the Welsh translation of the bodies name in the notes.
e.g. Ministry of Defence - "(Welsh: Y Weinyddiaeth Amddiffyn)" - this website is very useful for finding Welsh translations for the names of public bodies: http://www.termcymru.wales.gov.uk (e.g. http://www.termcymru.wales.gov.uk/fulldetailse.asp?ID=21076)
Adding previous names that a body has been known by to the public notes field can assist those searching for the body.
check for the wrong types of apostrophes (will also return authorities with email addresses containing these) checks for instances of "St." - normally removed and replaced with "St"